New Hire Checklist

  • I-9, Part I (complete on or before your start date)
  • I-9, Part 2 (complete within 3 days of your start date; contact ECE I-9 user)
  • Set up Direct Deposit
  • Update Work Address in Employee Self Service (complete within the 1st week)
  • Complete Managers Safety Checklist (complete within 30 days; once
    completed, you will receive the certificate by email)

Foreign Nationals must also:

  • Schedule Tax Assessment (complete on or before your start date)
  • Apply for Social Security Number (refer to OIS for additional information)
  • Update I-9 once SSN card has been issued; contact ECE I-9 user

Additional Information:

  • Employment Verification
    • For NCSU Student Employees, including Work-Study and Student Temporary Employees:
      • Due to the sensitive nature of student data and related FERPA legislation, all work-study and temporary student employment verifications must be completed by the Human Resources Information Management department on campus at NCSU
      • Please forward all requests for NCSU student employment verifications to: HRIM, 2711 Sullivan Dr Campus Box 7210 Raleigh NC 27695, 919-515-7929 voice, 919-513-0793 fax
  • Working Outside of North Carolina
    • If you are currently being paid by NC State and will continue to work while outside the state of North Carolina for a period of 3 weeks or more (i.e. go home for breaks, collaborating with companies in another state, semester internships, etc.), you must notify University Payroll as there are tax implications to working in a different state. Complete the following Notice of Employee Working Outside of North Carolina form before you leave AND when you return to resume working in NC and submit the form to University Payroll at hrpayroll@ncsu.edu.
  • Holiday Hours
    • Students/temporary employees are typically not allowed to work University holidays, however, you can work ONLY if there is a business need and there needs to be supervision during the time worked. You should reach out to your supervisors for prior approval before working any holiday.
    • For a list of scheduled University Holidays, visit: https://hr.ncsu.edu/common-tasks/university-holidays-and-closings/